Unitholders, proxies, CPF/SRS investors and Relevant Intermediary Unitholders, who intend to attend the AGM and/or EGM must:

1. bring their original NRIC/Passport for verification and registration on the day of the AGM and/or the EGM;
2. comply with all safety measures put in place by the building management; and
3. abide by all safety measures put in place at the AGM and/or the EGM,

failing which they may not be admitted into or may be asked to leave the AGM and/or the EGM.

Unitholders who wish to exercise their voting rights at the AGM and/or the EGM may:

1. (where the Unitholder is an individual) attend, speak and vote at the AGM or (as the case may be) the EGM in person;
2. (where the Unitholder is an individual or a corporate) appoint proxy(ies) (other than the Chairperson of the AGM or (as the case may be) the Chairperson of the EGM) to attend, speak and vote at the AGM or (as the case may be) the EGM on their behalf; and
3. (where the Unitholder is an individual or a corporate) appoint the Chairperson of the AGM or (as the case may be) the Chairperson of the EGM as proxy to vote on their behalf.

Live voting will be conducted during the AGM and the EGM.

Unitholders who wish to appoint proxy(ies) (other than the Chairman of the AGM or (as the case may be) the Chairperson of the EGM) to attend, speak and vote at the AGM or (as the case may be) the EGM on their behalf must complete and submit the AGM Proxy Form or (as the case may be) the EGM Proxy Form in accordance with the instructions below.

Duly completed AGM Proxy Forms and EGM Proxy Forms must be deposited with ESR-REIT:

1. via post to the office of the Unit Registrar of ESR-REIT at 1 Harbourfront Avenue #14-07 Keppel Bay Tower, Singapore 098632; or
2. via email to srs.proxy@boardroomlimited.com (by enclosing a clear, scanned, completed and signed Proxy Form in PDF).

Note: Please refer to the Notes to the AGM Proxy Form and the Note to the EGM Proxy Form for additional documentary requirements in the event the AGM Proxy Form and/or the EGM Proxy Form is signed by an attorney or duly authorised officer or executor(s) on behalf of a deceased individual’s estate.

AGM Proxy Forms must be received by ESR-REIT by 20 April 2025 (Sunday), 10.00 a.m. (being 72 hours before the time appointed for the holding of the AGM). EGM Forms must be received by ESR-REIT by 20 April 2025 (Sunday), 12.00 p.m. (being 72 hours before the time appointed for the holding of the EGM)

In the Proxy Form, a Unitholder should specifically direct the proxy on how he/she is to vote for, vote against, or abstain from voting on, each of the resolutions to be tabled at the AGM and/or the EGM. All valid votes cast via proxy on each resolution will be counted. If no specific direction as to voting is given, the proxy (including the Chairman of the AGM and/or the Chairperson of the EGM) may vote or abstain from voting at his/her discretion.

Completion and submission of the AGM Proxy Form or (as the case may be) the EGM Proxy Form shall not preclude a Unitholder from attending, speaking and voting at the AGM or (as the case may be) the EGM. Any appointment of a proxy or proxies (including the Chairperson of the AGM or (as the case may be) the Chairperson of the EGM) shall be deemed to be revoked if a Unitholder attends the AGM or (as the case may be) the EGM, and in such event, the Manager reserves the right to refuse to admit any person or persons appointed under the AGM Proxy Form and/or the EGM Proxy Form to the AGM and/or the EGM, respectively.

Relevant Intermediary Unitholders who wish to vote at the AGM and/or the EGM should approach their respective Relevant Intermediaries as soon as possible.

Relevant Intermediary Unitholders who wish to vote should not make use of the AGM Proxy Form and/or the EGM Proxy Form should instead approach their respective Relevant Intermediary as soon as possible.

CPF/SRS investors who wish to vote at the AGM and/or should approach their respective CPF Agent Banks/SRS Operators as soon as possible. In the case of CPF/SRS investors, they must do so at least seven (7) working days before the meeting (i.e. by 10 April 2025 (Thursday), 5.00 p.m.).

CPF/SRS investors who wish to vote at the AGM and/or the EGM should not make use of the AGM Proxy Form and/or the EGM Proxy Form and should instead approach their respective CPF Agent Banks/SRS Operators at least seven (7) working days before the meeting (i.e. by 10 April 2025 (Thursday), 5.00 p.m.).

Proxy Forms can be downloaded by clicking the “Download AGM Proxy Form” and “Download EGM Proxy Form” button above on this website or from the SGX-ST’s website. Printed copies of the Proxy Form have been despatched to ESR-REIT Unitholders for their convenience.

Duly completed AGM Proxy Forms EGM Proxy Forms must be deposited with ESR-REIT:

1. via post to the office of the Unit Registrar of ESR-REIT at 1 Harbourfront Avenue #14-07 Keppel Bay Tower, Singapore 098632; or
2. via email to srs.proxy@boardroomlimited.com (by enclosing a clear, scanned, completed and signed Proxy Form in PDF)

Note: Please refer to the Notes to the AGM Proxy Form and the Notes to the EGM Proxy Form for additional documentary requirements in the event the Proxy Form is signed by an attorney or duly authorised officer or executor(s) on behalf of a deceased individual’s estate.

AGM Proxy Forms must be received by ESR-REIT by 20 April 2025 (Sunday), 10.00 a.m. (being 72 hours before the time appointed for the holding of the AGM). EGM Proxy Forms must be received by ESR-REIT by 20 April 2025 (Sunday), 12.00 p.m. (being 72 hours before the time appointed for the holding of the EGM).

1. All Unitholders, CPF/SRS investors and Relevant Intermediary Unitholders will be able to submit questions in advance of, or at, the AGM and the EGM.
2. In addition, all Unitholders, CPF/SRS investors and Relevant Intermediary Unitholders can and are strongly encouraged to submit questions relating to the business of the AGM in advance of the AGM and to submit questions relating to the business of the EGM in advance of the EGM up till 11 April 2025 (Friday), 5.00 p.m., in the following manner:
   1. (i) Unitholders may submit their questions via email to ir@esr-reit.com.sg or by post addressed to Investor Relations at 5 Temasek Boulevard #12-09 Suntec Tower Five Singapore 038985. Submission electronically by email is strongly encouraged; and
   2. (ii) Relevant Intermediary Unitholders (including CPF/SRS investors) may submit questions through their Relevant Intermediary (CPF Agent/SRS Operators), who in turn should submit a consolidated list of questions to the Unit Registrar, Boardroom Corporate & Advisory Services Pte. Ltd., at srs.teame@boardroomlimited.com.
3. Unitholders, CPF/SRS investors and Relevant Intermediary Unitholders who submit questions in advance of the AGM and/or the EGM should provide the following information to the Manager (or, in the case of Relevant Intermediary Unitholders, their Relevant Intermediary) for verification purposes:
   1. your full name;
   2. your address, contact number and email; and
   3. the manner in which you hold Units (if you hold Units directly, please provide your CDP account number; otherwise, please state if you hold your Units through CPF or SRS, or are a Relevant Intermediary Unitholder).
4. The Manager will address all substantial and relevant questions received in advance, via an announcement on SGXNET via the SGX-ST’s website and on this website prior to the AGM and the EGM. Where substantially similar questions are received, the Manager will consolidate such questions and consequently, not all questions may be individually addressed.
5. The Manager will publish the minutes of both the AGM and EGM on ESR-REIT’s website and on SGXNET, and the minutes will include the responses to substantial and relevant comments or queries from Unitholders relating to the agenda of the AGM and the EGM respectively, and responses from the Manager.

For questions relating to the AGM and EGM proceedings, you may contact the following:

Unit Registrar
Boardroom Corporate & Advisory Services Pte. Ltd.
Tel: +65 6536 5355 (during office hours)
Email: srs.teame@boardroomlimited.com

Investor Relations
Email: ir@esr-reit.com.sg